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Setting up guidelines and
procedures
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Selecting software
applications
•
Software
implementation
•
Organisational
re-structuring
The Management Information
System
Framework
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Information is the backbone of healthy and efficient
business management. An information system allows the collection and processing
of data to produce useful information for designated users at each level of
management. Information management must conform to well-defined principles, run
on appropriate software, and be completely adapted to your organization within
an integrated system usually known as Management Information System.
We
help you to set up and implement a suitable information
system, or to modify an existing system in order, to allow for efficiency and
synergy. We intervene on the whole system, or on a part of its components
to bring about the desired result.
Setting Up Guidelines and Management
Rules
Depending on its objectives
and constraints, each company defines its own unique strategy.
Our MIS team will help
you to get from this strategy policies and guidelines supporting the
information system. These guidelines will then be further detailed into
management rules and procedures that will optimize information
flow.
Our
Approach: As a first step our MIS consultant
will
learn about your strategy, understand
your business and organization by meeting with company management. After
studying and analyzing your current system, we will identify the main flow
of internal information (accounting, logistics, production...) and external
information (customers, suppliers, bank...). For the purpose of optimizing the
managers' actions and accelerating subsequent tasks,
we will classify this
flow by sector (sales, stocks, purchases...).
The old system will then be adapted to allow for the
optimization of your strategy implementation. Once the new
guidelines are
validated by sector, we will set up the rules describing the management
options together with the relevant managers.
In order that this
reference framework, which is the backbone of your information system, be clear
to everyone and supported by your whole team, we will document it in an
easily understood fashion.
Our
Added Value: as experts in all aspects of accounting and financial management,
we will faithfully carry on your business strategy and serve your interests
in concrete and material ways.
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Selection of
Software Applications
Implementing a reliable software package
is the best way to set up an efficient information system. The use of standard
management software applications permits the attainment of this goal.
We, through our experience with various types of management systems, will assist you
in selecting the optimal and economical solution adapted to your
company.
Our Approach: To limit possible risks,
our MIS consultancy division will recommend setting
up an optimal information system with active participation of your team. Based
on your guidelines and management rules, this new information system will take
into account your strategic priorities, as well as your data processing
resources. A report of your company's specific characteristics will be given to
you and used for matching the appropriate software.
Thorough knowledge
of the software applications' modules enables us to rapidly pre-select and
suggest solutions corresponding to your requirements. We will then present
these solutions to you, along with professional recommendations, and you will
be able to make your own choice, under the most favorable
conditions.
Software
Implementation
Once the management software
application selected, the MIS team will assist you in its implementation:
installation, integration of software applications with your information
system, transfer of previous data, testing reports, etc.
We are by your
side to help you benefit from our expertise.
We will even train new
users and assist them during the start-up phase and help them document their
own notes.
Our Added Value:
thorough knowledge of, and experience with, software applications available on
the market, together with a wide experience of project management enable
us to guarantee a quick and low cost implementation of your solution.
Organizational
Re-structuring
We can get
further in its study to provide an alternative setup for the organization. This
service could include phasing-out the old system and securing the integrity of
the newly phased-in system. We will secure complete adherence to set
strategies and policies and amply training the needed
staff.
Organizational restructuring
and re-engineering is an option that many organizations take to secure
viability in changing times. Re-structuring calls for a wide variety of skills
to secure a smooth change from one organizational setup to another.
We offer a step-by-step approach that allows for a trouble-free and safe
execution of your new strategy without any legal or technical
difficulty.
Our
Approach: First, our MIS
consultant will identify your
management requirements and the constraints of your present organization. After
comparing the information collected with your new guidelines and management
rules we will recommend a target organization model.
When this
target organization model is approved, we will suggest the steps needed to
create it. Three areas get thoroughly revised to ensure a high level of
security: the assignments and the role of each function are determined using
principles of internal control, procedures are written, and lastly job profiles
are set up. Simplicity and flexibility are the two basic principles that guide
our work.
During implementation, we will assist you by training
and coaching your staff as a team to boost the start of your re-structured
organization, thus allowing you to reap the full benefits of your new
information system.
Our Added Value: as
a major accounting
firm, we are by definition, experts in procedures and internal
control. This know-how, added to experience in information systems
implementation, makes us your ideal partner in restructuring your
organization.
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